BPA Services
EventS
Investor events are a necessary part of business operations. Investor Days and 1 x 1 Days are an effective and efficient way to control the message to investors about your company’s financial health and long-term strategy. PE and VC Annual meetings and KOL meetings are also critical touch points between you and your investors. All Investor Events where presentations are made by C-suite executives in front of a live audience need to be handled carefully and meticulously. They require scrupulous and thorough execution. BPA can partner with the CFO and/or IR team members to help determine the correct participants, speakers, timeline, venue, and details to ensure your event fulfills its purpose to communicate your message as well as reaffirm and elevate your company values in the eyes of your investors.
Internal EVENTS
From creative events and dinners, to team-building, conferences, offsites and industry expert events, a successful internal event can help celebrate a success, endorse and recognize leadership, provide training and resources to employees, and help foster a feeling of partnership and purpose among the team. BPA can help you create and execute a beautiful, effective, engaging event with the focus ranging from announcing important changes to creating networking opportunities for your employees.
EVENT MANAGEMENT
Whether it be an investor event or internal meeting, BPA has a dedicated staff to manage onsite details for the duration of the event. During the event, the registration desk is the first interaction your attendees will have with the event once onsite. BPA will ensure all registration staff are briefed on general event information and frequently asked questions to ensure a smooth process and knowledgeable, professional welcome including name badge and schedule printing and content distribution. A Run of Show document is created to outline the detailed schedule for the event to help the client understand what is happening at every moment, keep all parties on the same page and all aspects running smoothly.
VENDOR SELECTION
With existing relationships to premier, reliable vendors, BPA can help you narrow down and select the proper partners for your event. This includes everything from venue, to Audio/Visual providers, to furnishings, caterers and transportation. With BPA managing vendor selection and negotiation, the booking process for all your event needs is optimized for excellence and efficiency.
AGENDA ADMINISTRATION
BPA experts know that an agenda is critical for any event to assure everything goes according to plan. Time spent in planning an agenda will be time saved for all meeting participants by providing a clear set of topics, objectives, and time frames. BPA will help you determine the agenda for your event, and make sure everyone on your team knows what aspects of the day they are responsible for managing.
Event Website
An event website can be a successful marketing tool that suggests credibility, professionalism, and enhances the event experience for hosts and attendees alike. An event website helps reach your target audience, forecast attendance numbers more accurately, and communicate event updates quickly. BPA experts offer complete creation and management of event websites to enhance your corporate event experience.
BUDGET MANAGEMENT
An accurate budget is essential for any successful event. Through BPA’s experience, a line-item budget will be created to include all anticipated event expenses. Throughout the planning process, BPA will keep the budget up to date and shared with clients on a regular basis.
A to Z Details
From start to finish, BPA is there from budget planning, update calls, event guest list creation and RSVP management through day-of-event details and post-event analysis.